Tim Entwisle is no stranger to the world of business communications. With over adecade of experience in communications, infrastructure and project management, he specialises in tender writing and has worked for clients including government organisations, corporate clients, and small businesses, among others.
Considering the importance of a well-written tender, we were fortunate to be able to ask an expert about some of the most common tender writing mistakes he comes across.
Tender writing may seem relatively simple, but it requires a set of certain skills, just like any other specialised task. Particularly for open tenders, where tenders are open to the whole market, you need to submit a carefully drafted as well as an engaging tender to stand out, shares the expert.
He continues, Many writers miss out on coveted contacts simply because they didnt bother to research the buyer. Thorough research is crucial to understand what the buyer is looking for exactly and what will impress them.
In addition, some writers tend to overuse jargon and complicated terms. Its important to remember that you are the industry expert and the buyer isn’t. So, all this technical jargon wont impress the client and may just confuse them. Try to use simple and straight forward language to keep your readers interested.
At times, tender proposals fail because the writer didnt bother to spend the required amount of time to properly understand the requirements. If youre competing for open tenders in Sydney, you should definitely check out the NSW E-tendering portal to stay up-to-date.
He continues, Pricing is another critical deciding factor for buyers. Your quotations shouldnt be too low or too high. Make use of reliable software programs to estimate accurate pricing in your tenders.
Lastly, youd be surprised to discover how often organisations end up submitting proposals full of grammatical errors and spelling mistakes. Always proofread your proposals before submitting them, concludes Entwisle.